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Montego Bay HOA Board Meeting Minutes – Monday, August 14, 2017 – 6:00 PM

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Janice Stempson, Jim Smith, Joe Pagliaro

  1. CMH Management Status and transition plan
    1. Jim has researched Quicken and we can purchase Home & Business software for $119.  Training modules are available for $187 for 8 modules, usable by all board members.  Voted to purchase both.  Jim will take care of that
    2. Jim will contact Cindy and ask for a transition plan to have us ready.
    3. Need to know how to batch send emails
    4. October 1 we want to be up and running
    5. Cindy needs to know that we expect cooperation and assistance until the end of her contract.
  1. Bank information:  Janice has contacted below:
    1.  PNC:  407-933-7137   1818 John Young Parkway, Kissimmee 34741
    2. Contact person is Carlos Acosta at the above phone number
    3. Need to talk to Merchant Services:  Dylan Floyd 850-381-9744 and Treasury Management: Jackie Johnson 814-730-1026
    4. Both will be at the PNC Branch on Thursday is Jim can make it to meet with them at 3:00, call the 407-933-7137 number above, talk to Carlos to schedule.
    5. Suntrust:  407-552-0800   3357 West Vine Street, Kissimmee 34741
      Awaiting information
  1. Attorney options:  Janice has contacted:
    Robert Hayes,  441 West Vine Street, Kissimmee, FL  34741
    407-933-4005   NOT taking new clients.  Referred us to:
    Ingrid Keller,  407-654-0363 (Winter Park)
    With whichever attorney we choose, we need to discuss:  current
    cases, rent demand costs, future lien procedures
  1. Pool Key Status  –
    Currently have distributed 22 of 206 keys
    Non-resident form to be forwarded to Maria- Janice did 8/15
    Distribute again Tuesday, August 15, 5-7 pm
  1. Fence Status – delay…delay…delay!  If they don’t return calls and come through soon, we will invalidate the contract.  Janice will keep trying.
  1. Violations – forms and how to complete and record
    1. Complete form
    2. Take photo (violation and address)
    3. Date
    4. Schedule on the form the follow up date
    5. Send to Janice (email with photo)
    6. Forms to arrive tomorrow – Janice will bring to pool
  1. Estoppel – designate Board Member to handle & prepare forms, determine fee
    1. Janice will do Estoppel for the HOA checking with Jim for figures
    2. Approved Estoppel certificate
    3. NEED WEBSITE UP in order to charge for Estoppels.  Joe will
  2. Complete transaction ASAP.  $249.50 for 3 year period
  3. Voted and approved expenditure
  4. Reviewed previous minutes and updated progress
  5. Violations Committee :  Have three need one more.  Cannot function with less than 3 in attendance
  6. Discussed Non-resident owners who are renting.  Rent Recovery is available.  Janice wrote a friendly request letter explaining the Florida Statute that permits it to those non-residents who are currently delinquent and renting.  We will try that first. They will be mailed 8-15-17.
  7. Landscaping Contract:  Renegotiated contract with Pools & Lawn to $2,200.00 per month to include all of the new areas that have never been maintained but are the responsibility of the HOA.  Removed entrance palm trimming from contract.
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