Print Copy Meeting Minutes Financials Review: 2016-2017 Taxes: The 2016 taxes were never filed! We found this out when we began filing the 2017 required tax forms. We are trying to reconstruct info so that we can comply with the tax codes. We have no idea why this was not done. Estoppel Funds Generated: 2017-$3000.00 2018-$1390.00 Aging Report: 27 homeowners have not paid in...
Read More...
Read More
Print Copy AGENDA Reviewed Aging Report. Currently two on payment plan 38 paid by credit card – total 159 have paid 47 unpaid – Collections letters were sent 3/7/2018 Developed plan for placement of liens Reviewed Financial Statements Jim shared current status and examples of files and records kept – need to add copies of Violations and Estoppels to those files. Jim is working on an...
Read More...
Read More
Print Copy AGENDA Proposed Settlement on outstanding account from attorney: Option One: Interest included (Not Waived) $9,454.08 One payment of $500 One payment of $389.31 Twenty two payments of $389.31 Option Two: Interest Waived $8,428.08 One payment of $500 One payment of $344.68 Twenty two payments of $344.70 $25.00 per payment to attorney ($600.00) BOARD DECISION: We will first contact the attorney to find out:...
Read More...
Read More
Print Copy AGENDA Discussed CMH Management Contract: Began with 3 year contract with payout clause Renegotiated to end November 30, 2017 with no payout Financial: Reviewed Financial Statement Explanation of Association Fee increase provided Discussion of attorney fees, aging report, liens and legal actions New agreement with attorney regarding deferred billing (meaning HOA does not pay in advance) Discussed Dues Payment Options: Check to 2505 Montego...
Read More...
Read More
Print Copy Reviewed and approved agenda for annual meeting with addition of discussion on liens, legal actions and board openings. Reviewed revised payment schedule from attorney, deferred billing to resident, no cost to HOA. After discussion of details the board accepted the terms of the attorney for a deferred billing plan. Discussed when to place liens on homes for non-payment of HOA fees. The board...
Read More...
Read More
Print Copy CMH Management Contract Renegotiation/Cancellation: Effective December 1, 2017, CMH Management is no longer involved in our community. Initial contract was for 3 years with a payout requirement. Contract was renegotiated to 1 year, 60 day notice of cancellation with NO payout requirement. Budget Analysis for 2018: Jim to explain the three budgets that were considered. Attorney Fees...
Read More...
Read More
Print Copy Budget Proposal Review: Reviewed proposed budget from Jim Smith, Treasurer. Suggested changes were as follows: Postage increased to $1200 considering one mailing = $390 Website cameras “maintenance” added to description Research KUA water/sewer and TOHO – is KUA water/sewer for pool and irrigation? Contingency Fund – Checked and didn’t see a specific requirement in By-laws and Articles of Incorporation. We should research contingency...
Read More...
Read More
Print Copy Banking Transition – PNC Bank, Friday, September 22. Training at Jim Smith’s house. 10:30 AM. Closing Alliance account by 9/20 to have funds by October 1 Fees $116 a month includes check reader Two accounts: HOA Fee Account & Operating Account Hurricane Insurance Claim : Ford Insurance Agency, 2919 Canoe Creek Road, St. Cloud, Florida 34772 Phone 407-847-5892 Contact person: Brooke Mitchell. Adjuster...
Read More...
Read More
Print Copy Janice Stempson, Jim Smith, Joe Pagliaro CMH Management Status and transition plan Jim has researched Quicken and we can purchase Home & Business software for $119. Training modules are available for $187 for 8 modules, usable by all board members. Voted to purchase both. Jim will take care of that Jim will contact Cindy and ask for a transition plan to have us...
Read More...
Read More
Print Copy AGENDA CMH Management Contract – renegotiated to end 12-31-17. Revised contract has been signed by President and Treasurer. Awaiting signed copy to be returned to us from CMH Management. Re-key project – Install Friday, August 11 – Key distribution Saturday, August 12, 9 – 12 AM at the pool. ID required. Owners only. Landscaping contract issues. Discussed extensive changes needed to landscaping contract. ...
Read More...
Read More
