Montego Bay HOA Board Agenda – Saturday, October 14, 2017 – 9:30 AM

CMH Management Contract Renegotiation/Cancellation:
Effective December 1, 2017, CMH Management is no longer involved in our community. Initial contract was for 3 years with a payout requirement. Contract was renegotiated to 1 year, 60 day notice of cancellation with NO payout requirement.

Budget Analysis for 2018: Jim to explain the three budgets that were considered.

Attorney Fees 2016 & 2017: Accounts turned over to attorney have cost the HOA over $37,000, over a two year period. Rate of recovery is not know because CMH Management did not keep the disbursal statements, only deposited funds. (Equates to almost 24% of annual budget).
Known payments of approximately $8,000.00. In order to determine actual would involve additional attorney’s fees.

Fee increase to $430: $50.00 per home, $4.16 per month, $10,300 additional in budget or in reality $8,755 based on historical non-payment percentage.

PNC Banking Solutions:
1. Funds transferred from Alliance Bank to PNC with exception of outstanding amounts by CMH to cover pending items.
2. Two accounts with PNC: Operating Account and HOA Payment Account.
3. Ability to pay HOA Dues by Check and Credit Card, email receipts available.
4. On-line bill payment to vendors
5. Will be linked to website for easy access for payments

Hurricane Insurance Damage and Claim:
Jim to explain conversation with adjuster
Block and Chain link fence damage – rear wall of Montego Bay Blvd.
Swimming pool shower
Cabana

Website Development: MontegobayHOA.org
$500 for development of site
Site to include:
1. Governing Documents
2. PNC Link for Payment
3. ARA Forms for download
4. Approved paint colors
5. Current Contracts
6. Estoppel Request Forms for download
7. Resident/Tenant Information Form for download
8. Discuss Meeting Minutes additions***

Estoppel Changes:
1. Previously done by attorney, she kept fees 10 since June – Lost revenue of $2,000
2. Janice (President) will be doing Estoppels conferring with Jim (Treasurer) for current information on each individual account
3. $200 fee collected for HOA per estoppel – woo hoo! 1 done already
4. We will evaluate if and when to involve attorney depending on the amount owed to the HOA. And the circumstances.

Hurricane Clean Up and Debris Removal:
1. Friendly letter sent to those who have not attempted to clean up
2. Contacted Osceola County on debris removal: Phone: 855-866-5650
  They have listed us as hazardous per our request. That may get them out here sooner.
3. Organic (trees , bushes, limbs) must be separated from construction. Fencing is considered construction.
4. Supposedly, we will be notified when trucks will be coming by – check Osceola.org Debris Removal.

10.Violations:
We have begun issuing violations.
Violations Review Board meets tonight at Bud Atkisson’s home 6:00 P.M.
Procedure:
1. Violation Notice Sent (designates date for re-inspection)
2. Final Notice Sent (designates deadline for Violation)
3. Fine Notice Sent (again designating a date they must request a hearing with the Violation Review Board)
4. If no request is received by that date, violation goes into effect and compounds daily up to $1,000. Maximum fine.)
5. Violation Review Board is required to set up a calendar with bi-monthly meetings. If there is no need (no one has requested an appeal), the Review Board does not have to meet.
6. When violation totals $1,000 and it is not paid in 90 days, Liens may be placed on the property or turned over to collections.

Street Light: Has been requested at bus stop at the entrance. According to Roads and Bridges, Hurricane Irma has delay any activity on reviewing the site for installation.

12.Annual Meeting:
Date: Monday, December 11, 2017, 7-8 PM
Poinciana Fire Station
Meeting Notice, Dues Invoice, Proxy, and Proposed Budget Outline needs to be sent 30 days prior, MUST BE MAILED BY NOVEMBER 11, 2017. Would like to include an explanation cover letter.