Montegobay2505@gmail.com
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Montego Bay HOA Board Minutes – Saturday, September 16, 2017 – 9:30 AM

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  1. Banking Transition – PNC Bank, Friday, September 22. Training at Jim Smith’s house. 10:30 AM.
    Closing Alliance account by 9/20 to have funds by October 1
    Fees $116 a month includes check reader
    Two accounts:  HOA Fee Account & Operating Account
  1. Hurricane Insurance Claim : Ford Insurance Agency, 2919 Canoe Creek Road, St. Cloud, Florida 34772  Phone 407-847-5892  Contact person:  Brooke Mitchell.  Adjuster will be coming out this week.  Known damages:
    1. Chain link fence (wall and fencing has a value of $48,000 – ded. $240
    2. Pool shower (rebuild with more simple, solid design)
    3. Cabana Roof has shingles missing.  Will be inspected
    4. Discuss clean-up cost to determine coverage
  1. Clean up issues and areas:
    Mario will provide clean up and haul away.  Will negotiate cost
  1. HOA files from Cindy at CMH Management:
    Jim will pick up four drawer cabinet from Cindy next week
  1. Old computer:
    Has been cleaned and scanned for viruses.  Word and Excel added for $35.  Ready to go.  New HP battery ordered for $17.
  1. Quicken Books:
    Purchased tutorial and software.  Software will be loaded before the PNC meeting on September 22.
  1. Estoppels:
    Reviewed requirements to do our own estoppels.  $200 will go to the operating fund instead of CMH Management or attorney.  Form is ready.
  2. Website:  Thumbtack Quotes   ($500-750)
    Incyte Media – Phillip Autrey
    YoTricks Web Design – Brian Duncan
    Fusion Webware –
  3. LEGAL REQUIREMENT AS OF 1-1-2018
    1. Discussed requirements for website:
    2. Link to PNC for payments
    3. Estoppel request link (form and fee information)
    4. General Information page
    5. Board Meeting Minutes
    6. Financial Reports
    7. Will visit other community websites for more ideas
  4. Violations procedure:  Forms, letter and spreadsheet to track, photos
    1. Review Violations Board –
      Bud Atkisson (407-396-2015)
      Felix Rosario (603-943-0226)
      Matt Baranishyn (407-766-2214)
      Norsis Chirinos (407-288-5842)
      Janice will contact Bud with list of names and numbers to schedule organizational meeting.
  5. Oak Tree: Felix Rosario property and one leaning over fence encroaching on pool of next development. Jim will discuss trimming and removal and get estimates
  6. Street Light Request:  Jack Lott, Osceola County Traffic Operations 407-742-7534.
    Request submitted 8/25/2017.  We will be notified.
  7. Insurance Renewal:
    Renewal date 10/9/2017.  Premium $6,457.14.  30% down of $2425, then quarterly payments of $1400.  Payment plan voted on and approved.
  8. Set Budget Meeting Date:
    Budget Meeting Date set for Saturday, October 7, 2017, 9:30 AM
  9. Discuss Pool Contract Payment Schedule: $400
    Have been contacted by the pool company.  Apparently old board paid a year in advance for a 5% discount.  We will be paying monthly.
  10. Annual Meeting Plan:  Monday, December 11, 2017  7-8PM
    Need:  Agenda for meeting
    Budget results from 2017
    Budget plan for 2018
    Letter to notify residents – include new website
    Proxy forms
    Forms to collect pertinent information, emphasis on $ savings
    Accurate mailing list
    Sign in sheet by address or name
    Website information
    Payment Information – payment station available – plans
    Fee Announcement
    Powerpoint Presentation?
  11. Public Meeting Plan and Date:
    Saturday, October 14, 10:00 AM, Pool Deck
    Sign put out on October 11 – post on FB and Nextdoor ASAP
    Request for 5th Board Member
  12. Pool Key Update:  80 keys issued as of 9/16/17.  Currently, no outstanding requests.
  13. Rent Demand Letters:  (Need current Aging Report)
    Four notices have been sent.  One has paid, possibly two.
  14. Certified letter to release CMH Management from contract 12/31/17
    Janice will draft and send certified letter

                 

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